Virtual Assistant for Therapists & Mental Health Professionals
Supporting your private practice behind the scenes with admin, intake, scheduling, and client communication.
Now Accepting New Clients!
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Now Accepting New Clients! 〰️
What I Do
Admin support, built for therapists
I understand the unique needs of mental health practices. Every service is tailored to help you reclaim your time and reduce burnout.
Scheduling & Calendar Management
I manage your appointment bookings, cancellations, reminders, and calendar so nothing slips through the cracks.
Insurance & Billing Admin
Handling billing paperwork, insurance verification follow-ups, and payment tracking to keep your finances organized.
Email & Inbox Management
Responding to inquiries, triaging messages, and keeping your inbox organized — all handled professionally on your behalf.
Practice Operations
Setting up systems, managing tools and software, and handling day-to-day operational tasks to keep your practice running smoothly.
Client Intake Coordination
Managing new client intake forms, follow- up communications, and onboarding so every client feels welcomed from day one.
Documentation & Notes Support
Organizing client files, and managing paperwork so your records stay tidy and accessible.
About Me
A VA who truly gets your world
Hi, I'm Tessa. I'm a virtual assistant with a passion for supporting mental health professionals. I know that therapists carry enormous emotional weight — and the last thing you need is to spend your evenings buried in admin tasks.
I specialize exclusively in working with therapists, counselors, and mental health practices. That means I already understand your software, your workflows, and the sensitivity required in everything I do.
Specialized in mental health practice admin
HIPAA-aware and confidentiality-focused
Flexible packages to fit your practice size
Responsive, reliable, and easy to work with
Why Work Together
Running a practice comes with so many moving pieces. Between client care, scheduling, emails, and administrative tasks, it can quickly start to feel like there’s never enough time in the day. Having reliable support behind the scenes allows you to stay focused on your clients, while knowing the day-to-day details are being handled with care.
Support Packages
Simple, transparent pricing
Choose a monthly package that fits your practice. All packages include a free 30-minute discovery call before you commit.
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5 Hours
$225.00/Month
A simple starting point for therapists who need light, reliable support without a big commitment.
Includes:
Scheduling and calendar support
Client confirmations and reminders
Light inbox organization
Small administrative tasks
Best for:
Therapists who are new to outsourcing and want a manageable starting point. -
10 Hours
$420.00/Month
Consistent support to help keep your practice organized and ensure important tasks don’t fall through the cracks.
Includes:
Everything in Starter, plus:Client communication support
Intake coordination (forms, follow-ups)
Psychology Today updates and maintenance
Light EHR/CRM updates (SimplePractice or similar)
Best for:
Therapists who want steady support and a second set of eyes on their workflow. -
15 hours
$600.00/Hours
Expanded support designed to help your practice run more smoothly while also improving visibility and organization.
Includes:
Everything in Growth, plus:Referral outreach support (PCPs, NPs, directories)
Website updates (basic edits, content changes)
Ongoing organization of client and referral information
Light content or Instagram support
Best for:
Therapists who want more hands-on support across both operations and growth.
Less admin. More therapy.
You became a therapist to help people — not to manage inboxes and paperwork. Let me take that weight off your shoulders.
Have Questions? Let's Talk
Send me a quick note and I’ll get back within one business day.